Job Description

PRIMARY FUNCTIONS:

A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.

 

JOB DESCRIPTION: 

  • Answer telephone and addresses caller questions and concerns.
  • Transfers calls to proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required. 
  • Types up and contributes to the school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Provides students with tardy slips.
  • Maintains records of student absences.
  • Sorts and distributes mail delivered to the school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses computer databases or filing system to update records as necessary.
  • Provides administrative support to the principal or other upper level administrator as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.

Required Knowledge, Skills and Abilities

  • Demonstrates strong interpersonal skills.
  • Maintains professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Is capable of managing time efficiently.
  • Demonstrate ability to multitask effectively.
  • Works well with a variety of students, administrators, and parents.
  • Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of word processing programs.
  • Is familiar with Google documents.
  • Demonstrates ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Is capable of handling confidential student records in a responsible fashion.
  • Demonstrates familiarity with basic office equipment such as multi-line phones, copiers, fax machines, and scanners.

Education and Experience

  • High school diploma or GED is required.
  • Bachelor’s Degree is recommended.
  • Previous work experience in an office setting is required.

Work Environment

  • The majority of working hours will be spent in an office setting.
  • Light physical activity such as walking and standing, is required on a daily basis.
  • Some local travel to complete office errands may be required.

 

REQUIRED QUALIFICATIONS:

  • Be able to read, write and speak Spanish fluently.
  • Valid fingerprint clearance card with IVP number.
  • Ability to work with diverse populations and cultures.
  • Willingness to adapt to change.


DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Application Instructions

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