Accounts Payable Specialist
Phoenix, AZ, US
TITLE: ACCOUNTS PAYABLES SPECIALIST
DEPARTMENT: FINANCE
REPORTS TO: ACCOUNTING MANAGER
FLSA: NON-EXEMPT
STATUS FULL TIME
JOB SUMMARY
Primary responsibility is to process and track accounts payable and purchase orders. Assists in performing internal audits of club procedures. Also assists with general accounting input and audits.
MAJOR RESPONSIBILITIES
- Under general supervision, manages the daily operations of accounts payable position including invoice coding and account reconciliation.
- Receives, prepares and distributes invoices and purchase orders to and from staff and departments for payment approval.
- Inputs data into accounts payable module.
- Produces check run and prepares checks for signature and mailing.
- Answers inquiries from vendors and staff concerning payables
- Assists with auditing and managing approved vendor list. Includes verifying and maintaining terms, contracts and pricing.
- Maintain, organize and file departmental records, correspondence and reports.
- Prepares year end 1099 tax forms and submits to Accounting Manager for review and approval
- Makes daily bank deposit
- Assist in performing internal audits of club procedures.
- Assists with annual external audit
- Review, track and process grant and construction progress billings
- Organize, check out and track return of cell phones, credit cards, etc. for all staff and vehicles
- Trains staff on using Accounts Payable system, including uploading and coding receipts as well as general coding for expenses
- Assist with exploring ways to make Accounts Payable more efficient
- Miscellaneous duties as assigned.
COMMUNICATION
Internal: Close daily contact with staff and management to receive/provide information about vendor payments and accounting practices.
External: Frequent contact with vendors and service providers to discuss payments and services.
SKILLS/KNOWLEDGE REQUIRED
- Minimum 1 year accounts payable experience working under minimal supervision
- College coursework in finance or accounting preferred
- Knowledge of computerized purchasing systems and processing; Blackbaud (Financial Edge) preferred
- Experience and basic understanding of contracts and/or RFP’s preferred
- Good communications skills and ability to interface with vendors and staff
- Good organizational and time management skills
- Ability to work well under pressure in a high-volume position