Mesa Academy Arts - Front Desk Manager - Billingual
Job Description
PRIMARY FUNCTIONS:
A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.
JOB DESCRIPTION:
- Answer telephone and addresses caller questions and concerns.
- Transfers calls to proper individual and/or department as needed.
- Mails student report cards, school brochures, and other necessary forms.
- Welcomes visitors to the school and provides directions around the building as needed.
- Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.
- Types up and contributes to the school bulletin or newsletter.
- Assists in designing and drawing up promotional and informational materials for parents.
- Provides students with tardy slips.
- Maintains records of student absences.
- Sorts and distributes mail delivered to the school office.
- Contacts parents in the event of student illness or behavioral issues.
- Maintains student records and files.
- Uses computer databases or filing system to update records as necessary.
- Provides administrative support to the principal or other upper level administrator as needed.
- Takes dictation and transcribes documents.
- Attends office meetings and takes minutes.
Required Knowledge, Skills and Abilities
- Demonstrates strong interpersonal skills.
- Maintains professional and friendly demeanor.
- Possesses excellent organizational skills.
- Is capable of managing time efficiently.
- Demonstrate ability to multitask effectively.
- Works well with a variety of students, administrators, and parents.
- Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
- Possesses basic computer skills and knowledge of word processing programs.
- Is familiar with Google documents.
- Demonstrates ability to think creatively.
- Demonstrates strong writing and editing abilities.
- Possesses excellent telephone etiquette.
- Communicates clearly and effectively.
- Is capable of handling confidential student records in a responsible fashion.
- Demonstrates familiarity with basic office equipment such as multi-line phones, copiers, fax machines, and scanners.
Education and Experience
- High school diploma or GED is required.
- Bachelor’s Degree is recommended.
- Previous work experience in an office setting is required.
Work Environment
- The majority of working hours will be spent in an office setting.
- Light physical activity such as walking and standing, is required on a daily basis.
- Some local travel to complete office errands may be required.
REQUIRED QUALIFICATIONS:
- Be able to read, write and speak Spanish fluently.
- Valid fingerprint clearance card with IVP number.
- Ability to work with diverse populations and cultures.
- Willingness to adapt to change.
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply OnlinePay: up to $18/hour
17 To 18 (USD) Hourly
Posted: 4/11/2024
Job Status: Full Time
Job Reference #: 2276